Organisation: Victorian School Building Authority Occupation: Analyst Reference: VG/DE/VSBA/1829180 About the Department The department provides a wide range of learning and development support and services. It provides policy leadership, plans for the future of education in Victoria, and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight, and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres. About the Victorian School Building Authority The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s. The VSBA upgrades and expands existing schools and plans, designs, and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants. With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program. About the Division The Asset Management Division helps schools maintain and manage their buildings and grounds and ensures they are more energy efficient. The Division trains school leaders as facilities managers and supports them to develop school maintenance plans. They coordinate programs, assessments, and systems to ensure schools are routinely maintained and cleaned. The Division includes the Asset Management Branch, School Asset Management Support Branch, Facilities Branch, Maintenance Delivery Branch, and the Programs Branch. About the Role This is a full-time fixed-term role until 30th June 2026. We have an exciting opportunity for a talented and motivated individual to join the Essential Safety Measures (ESM) team supporting Victorian Government schools. Reporting to the Manager of the Facilities Management Unit, you will be part of a dynamic and collaborative team that partners with schools and VSBA appointed service providers to ensure compliance with Essential Safety Measures. As an analyst/project officer in this diverse role, you will use your critical thinking and problem-solving skills to interpret and analyse data, fully understanding the scope of work. Your responsibilities will include finance and data analysis, reporting and reconciliation within different aspects of the ESM program. In collaboration with the team, you will streamline internal processes and activities, focusing on performance and progress reporting, ensuring the accuracy of incoming data and verifying service provider claims. Key tasks of your role involve data cleansing, transformation, and uploading supplier information into departmental systems. You will generate various reports from multiple data sources, delivering timely, high-quality information to stakeholders as requested. You will assist with budget and expenditure reporting, keeping precise records that comply with departmental policies and procedures. General team support, monitoring shared mailboxes, will also be part of your responsibilities along with supporting contract management and minor procurement. This position may involve visiting school sites during operating hours, therefore will require a valid Victorian Employee Working with Children Check and a current Victorian Driver's Licence. All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter . Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues, and key partners regardless of our individual role or team. Attributes The ideal candidate will possess: A solid understanding of dashboard reporting and data analysis Application of strong critical thinking and problem-solving skills Flexibility to adapt to change and effectively manage competing priorities The ability to provide clear and concise advice on complex issues, with keen attention to detail A future-oriented mindset, proactively embracing modern technologies and best practices Strong collaborative skills to build relationships within their team and across groups, actively contributing to the achievement of common goals A general understanding of government systems and applications Knowledge and experience in government procedures, processes, and writing. How to Apply Applicants are encouraged to include a cover letter addressing the key selection criteria (no more than 3 pages) and a resume. Further Information For more details regarding this position please see attached position description for the capabilities to address in application. The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page. Applicants requiring adjustments can contact the nominated contact person. Information about the Department of Education's operations and employment conditions can be located at For further information pertaining to the role, please contact Fiona Missen, Manager via Phone 03 7022 5643 or email Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements. Hybrid working arrangements are available, but regular attendance at the central office is required. Applications close 11:59pm on Friday 15th November 2024. Job type: Full time / 30/6/2026 Job classification: VPSG4 Contact: #J-18808-Ljbffr