Academic Programs Coordinator

The University of Melbourne University of Melbourne (Uo M), the second oldest university in Australia, has been moulding students ever since it was built in 1853, over 160 years ago.
It is known internationally as...
Position Number: 0037824 Location: Parkville Role type: Part-time (0.8 FTE); Continuing Faculty: Medicine, Dentistry and Health Sciences School: Melbourne School of Psychological Sciences Salary: UOM 7 – $106,432-$115,211 p.a.
(pro rata) plus 17% super Coordinate administration of coursework and graduate research programs, ensuring equitable student experiences and compliance with academic policies.
Provides leadership in improving student satisfaction, continuous improvement, and business continuity processes in a top Australian psychology school.
Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families! About the Role The Academic Programs Coordinator at the Melbourne School of Psychological Sciences plays a key role in managing the administration of both coursework and graduate research programs.
Working collaboratively with the Academic Programs Team, this role ensures high-quality support for academic staff and equitable experiences for students, while also focusing on compliance, student recruitment, and continuous improvement initiatives.
The position requires strong leadership, initiative, and problem-solving skills to navigate a broad scope of responsibilities in academic program administration.
Your responsibilities will include: Responsible for the operational delivery of academic programs tasks to support the learning and teaching tasks of the School as allocated by the Academic Programs Manager.
Managing, supporting and developing a small team to administer components of the student lifecycle to achieve School objectives.
Acting as the first referral point for the Academic Programs Officers in relation to all matters pertaining to academic program tasks and escalating to Academic Programs Manager as appropriate.
Who We Are Looking For The successful candidate will possess excellent interpersonal and communication skills, with extensive experience leading academic program administration.
They will demonstrate strong organisational and problem-solving abilities, effectively managing multiple functions and stakeholders in a high-pressure environment.
With a proactive approach, they will drive improvements by developing solutions to complex problems and refining administrative processes.
You will also have: A degree with substantial relevant experience; or an equivalent combination of relevant experience and/or education and training.
Extensive experience in an Academic Programs role leading and supporting a small team in the administration of a range of complex functions.
Experience in interpretation of policies and procedures as pertaining to specialised Academic Program functions.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
This is essential to guarantee a secure environment for all individuals at the University.
In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position.
This role requires current valid work rights for Australia.
Your New Team – Melbourne School of Psychological Sciences The Melbourne School of Psychological Sciences, ranked among the top schools of psychology in Australia and globally, offers an unparalleled opportunity to make a profound impact in the field.
With a focus on excellence in research and teaching, the School attracts exceptional students and fosters a vibrant community of academic, teaching, and research professionals.
Collaborative research links with prestigious institutions and departments further enrich the academic environment.
What We Offer You! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses.
For more information, check out our benefits page! About the University of Melbourne We're tightly connected with the community, both at home and abroad.
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.
Discover more via our website and stay connected with our stories and people on Linked In.
Be Yourself The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.
First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply.
Our aim is to create a workforce that reflects the diversity of the community in which we live.
For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates.
If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion.
Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff.
Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
Join Us! If you feel this role is right for you, please apply with the following documents: Resume Cover Letter outlining your interest and experience The responses against the Selection Criteria^ (found in the Position Description) Please ensure that you apply through the Apply Now button at the bottom of this advertisement.
However, if you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at ****** , ensuring that you include the Position Number and the Job Title as the subject.
Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
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