Job Description
Location: South West Region | Warrnambool
Job type: Part time / From 07/10/2024 - 19/12/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1433389
Selection Criteria
SC1:
Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2:
Demonstrated capacity to work and collaborate with others in a team environment.
SC3:
Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4:
Possess the technical knowledge and expertise relevant to the position.
SC5:
Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6:
A commitment to professional learning and growth for both self and others.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the
Education and Training Reform Act 2006 (Vic)
or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level.
Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
Maintain and update office records, enrolment data, diary records, and basic written records.
Support or coordinate the preparation of standard routine internal and external communication according to school procedures.
Source basic data or factual information from given sources to support school administrative functions.
Coordinate the delivery of administrative services within the school.
In consultation with the principal, determine and manage work priorities within the school office.
Develop and implement strategies to ensure effective administration procedures.
Manage client reception and office operations.
Liaise with school staff in regard to support requirements.
Coordinate staff timetabling.
Support first aid facilities and assist in delivering first aid to students.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.
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