Event Management (Marketing & Communications) Position Summary This is a hands-on role to deliver quality events, conferences and award programs for a professional audience of architects and designers.
Events are varied in content and duration and may be face-to-face, virtual or hybrid in format.
While the company's priorities across the product portfolio may vary from time to time, the focus of this role is to achieve the best outcome for Architecture Media through: Conference and awards program management and implementation.
Event logistics management and delivery.
Speaker, participant/delegate and audience management.
Sponsor management and retention.
Reporting directly to the General Manager Operations, the Project Manager, Events and Awards will maintain a close working relationship with other members of the Operations team, as well as members of the Sales, Content and Digital Publishing teams.
Key Accountabilities Lead the end-to-end planning and successful execution of events, conferences and awards programs, including managing quality and achieving revenue targets.
Contributing to planning and scheduling events, conferences and awards programs and to developing related financial goals.
In consultation with the Communications Manager, preparing event-related communications such as promotional material, prospectuses, client proposals and reports, event programs and web content.
Managing event logistics, including sourcing, appointing and directing suppliers and service providers.
Managing speakers including, for example, presentation material, speaker agreements, travel and accommodation.
Managing the participant experience, including preparing event program information, handling enquiries, managing ticketing, establishing CPD opportunities, providing award entry support and the like.
Working closely with the Sales team to find and retain sponsors, assisting them to identify and follow up new opportunities to secure sponsorship and grow the sponsor base.
In conjunction with the Sales team, managing sponsor/partner relationships, ensuring agreement fulfilment, quality service delivery and satisfaction, sponsor follow-up, and post-event reporting.
Working closely with the senior leadership group and other relevant internal departments as required.
Working closely with external stakeholders and professional bodies as required (for example, Australian Institute of Architects, the Design Institute of Australia, etc).
Other associated duties as may be required from time to time.
Note: Some interstate travel and work outside standard business hours will be required.
Key Selection Criteria Performing successfully in a similar role.
Experience in managing all aspects of large and small events, awards programs and/or conference delivery.
Exceptional project management and organizational skills, including client/sponsor liaison, committee management, program coordination, budget management, supplier negotiation and liaison.
Strong written and verbal communication skills.
Outstanding attention to detail and accuracy.
The ability to think strategically, and handle pressure and ambiguity.
The ability to work to budget and tight deadlines.
Polished presentation.
Friendly confident manner.
A team-focused approach.
Experience and qualifications At least 5 years' experience in a similar role.
Experience in relatable industry awards programs and/or conferences would be highly regarded.
Experience in sponsor acquisition/retention would be highly regarded.
Relevant tertiary qualification in project management, event management, marketing, communication and/or business management is preferred.
You must also be an Australian resident or have an appropriate working Visa.
A full position description can be downloaded at #J-18808-Ljbffr
