Job Description
Location: Melbourne | Southern Metropolitan
Job type: Full time / From 07/10/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1433623
Selection Criteria
High level understanding of DET International Student Program including knowledge and understanding of the ESOS Act.
Demonstrated high level organisational, interpersonal and ICT skills.
Demonstrated capacity to work cooperatively as part of a team as well as independently and show initiative in program development with particular emphasis on developing increased home stay places.
Ability to develop positive and constructive relationships with agents, students, Language School Staff and families involved in the International Student Program.
Ability to speak Chinese, Mandarin, Vietnamese or Japanese an advantage, but not compulsory.
Present and act professionally and have a commitment to the ethos of the College.
Role
[some out of Hours will be required for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
SUMMARY OF DUTIES
Source and manage home stay places and maintain a register of these and arrange pre arrival briefings for home stay families; complete site inspection visits and maintain records including Work with Children Checks and monitor student home stay; monitor student welfare whilst at school and at home, including visits to the home stay and liaising with student managers; provide on-call service to international students when required and; collect and return students from airport.
Manage all international student administrative requirements: check student visas, enrol new students and notify the McClelland College office of changes in international student details; provide an orientation program; monitor student attendance and progress and provide student information to parents on a regular basis.
Arrange translation services as required, including the delivery of translated English Language School and McClelland College semester and interim reports to parents.
Maintain familiarity with all DET regulations relating to International Students.
Prepare marketing materials in conjunction with the Communications Officer in preparation for the Principal's overseas marketing trips; liaise with overseas agents in relation to the marketing of the McClelland College International Student Program; and publicise achievement of students through the school newsletter, website and McClelland College Social Media avenues.
Be responsible for exchange students and liaise with Exchange Agencies and Assistant Principal overseeing enrolments.
Attend appropriate Professional Development & Network Meetings as required.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
Other Information
The position is that of a full-time International Student Program Coordinator. The incumbent reports to the Principal (or relevant Assistant Principal) and Business Manager and liaises with sub school teams, tertiary institutions and employers.
Hours of work can be negotiated at the time of employment offer as either full-time or part-time arrangements.
The position will require after hour and holiday availability for which time in lieu will be made available or Leave Purchase paid. Use of own vehicle is also required with distance travelled to be claimed on personal tax return. Out of pocket expenses such as Tolls and Airport Parking will be refunded.
The successful applicant will be required to hold a valid Work with Children's Check and complete a pre-employment Health Declaration.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.
Location Profile
McClelland College is a 7-12 college with a current enrolment of approx. 1000+ students. The college is well recognised as a leader in the implementation of personalised learning through what we call an 'Education by Design' approach. We really believe in living our values of Community, Ownership and Growth.
Our decision making is all put through the lens of what is in the students' best interests. It's the innovative approach to teaching that sets our school apart and the passion and moral purpose of our staff that drives us to do everything we can to help each and every student.
College Values
McClelland's College Values were derived from what students, teachers and parents thought underpinned success in life. We believe that Community and Ownership build together to support Growth.
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