Organisation: Department of Transport and Planning Occupation: Regulatory Governance and Compliance Reference: 5488 Job posted: 11/09/2024 Closes: 24/09/2024 Classification: VPSG4 Salary Range: $95,102 - $107,905 About the Role This is a Fixed term Role for 2 years until 30/06/27 The role supports the Manager, Level Crossing Safety and Director Network Safety in meeting DTP's obligations related to Network Safety committees and working groups, ensuring project safety governance coordination & information and network Safety data & reports are provided in a timely manner.
Functions performed by the officer include accurate, timely, consistent and appropriate coordination of committee meetings and/or working groups.
The incumbent of this position will also provide support in coordinating and sourcing information required to respond to parliamentary questions, Ministerial requests (including briefings), and Freedom of Information requests.
In this role, you will ensure high-standard governance practices by organizing committee and working group meetings, developing agendas, and taking minutes.
You will effectively engage with others to gather accurate information for various documents, draft high-quality responses to parliamentary and ministerial requests, and maintain accurate records for tracking and process improvement.
Responsibilities include keeping level crossing program documents updated, supporting business activities like meeting coordination and procurement, and providing flexible assistance as needed.
Additionally, you will ensure all stakeholder communications are informed by current and accurate program materials.
Project and Program Governance : Contributes to organisational and project governance frameworks, leveraging established common systems.
Finance Operations and Systems : Applies basic financial reporting direction and delegation principles and processes under supervision.
Electronic Records Management : Applies information and records management policies and standard practice.
Authentic Relationships - Interpersonal Skills : Polite, professional & considerate in dealing with others; Aware of people's moods & temperament; Expresses own views in a constructive & diplomatic way; Reflects on how own emotions impact on others.
Authentic Relationships - Stakeholder Management : Responds to clients' needs; Keeps the client or stakeholder up to date with issues and developments; Promptly follows through on inquiries, requests and complaints; Takes responsibility for correcting problems promptly.
Enabling Delivery - Digital & Technological Literacy : Performs a range of tasks through digital tools e.g.
Microsoft suite of application of Outlook, Excel, Power Point, Word, and Skype; Has broad understanding of megatrends in the digital and technology space e.g.
Internet of Things, Robotic Process Automation, Machine Learning, Cybersecurity.
Personal Attributes Flexibility & adaptability (Applied) : Accept changed priorities without undue discomfort.
Responds quickly to changes.
Comfortable working in collaboration with teams outside of own organisation.
Working collaboratively (Applied) : Build a supportive and cooperative team environment; Engages other teams to share information in order to understand or respond to issues; Support others in challenging situations.
Qualifications and Experience Mandatory Qualifications and/or experience in providing administrative support.
Moderate experience in data analytics and/or computer programming.
Role Specific Requirements Prior experience in managing governance arrangements such as arranging meeting invites, drafting agendas, taking meeting minutes and coordinating meeting packs and distribution.
What we offer • Meaningful work making Victorian communities more accessible and liveable.
• Professional growth and development opportunities across the department and the wider Victorian Public Services.
• A hybrid working model focused on collaboration and teamwork.
• Optimal work-life balance initiatives including flexible working arrangements.
• Opportunity to work across multiple urban and suburban hubs.
• We prioritise the development of a safe and inclusive culture.
Culture Value We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds.
At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction.
This empowers our employees to effectively contribute to our goals.
How to Apply Click the 'Apply' button and follow the prompts.
Applications should include a resume and a cover letter.
Applications close 11.59pm on 24th September 2024.
For further information about the role please contact Dora Ugalde , Manager, Level Crossing Safety via .
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks.
Information provided to the Department of Transport and Planning will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.
To apply for this role, you will be redirected to the Department of Transport and Planning job application system.
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