Project Administrator

JOB DESCRIPTION ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society.
Our workforce consists of more than 60,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet.
Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
Job Description Benefits Become SME for our internal cost tracking software (Linked Site)Work across our 3 offices in Bundoora, Watsonia and Collingwood Join a VIC Big Build Project – The M80 Ring Road Global business with a big pipeline of work nationally The Project The M80 Ring Road Alliance (comprising ACCIONA, MACA, and AECOM) has been selected to design and construct the M80 Ring Road Completion.
The project will deliver a major upgrade of the M80 Ring Road between the M80-Plenty Road interchange and the North East Link tunnel entrance at Watsonia, providing a seamless connection to North East Link.
Works includes the construction of 14 kilometres of new lanes, bulk earthworks, retaining walls, bridge structures, rail interface works, intelligent transport systems, urban design and landscaping.
This diverse and challenging project will be complete in 2028.
Position Summary Linked Site is project management software developed by ACCIONA to capture costs, quantity and performance information in real time at the lowest level to enable informed conversations around production, productivity, geospatial monitoring, chain of responsibility compliance, sustainability, safety, procurement management, event management, cost and revenue forecasting and planning and scheduling.
The Linked Site Administrator will contribute to the achievement of the project, by providing guidance, training and support, to effectively capture daily quantity, cost and productivity data to improve decision making.
Key accountabilities for the position Be a strong vocal advocate of Linked Site, highlighting the benefits of the system to both internal and external users Maintain open and proactive communications with both subcontractors, suppliers and project staff to ensure a highly efficient and accurate capturing of costs for works performed on the project sites.
Manage a small portfolio of subcontractors using Linked Site, ensuring that processing is completed in a timely manner and ensuring compliance with Security of Payment Act where applicable Highlighting variations to executed contracts with the relevant Contracts Administrator, ensuring rates are adjusted accordingly and in a timely manner Support the development and implementation of positive initiatives to enhance the working experience for the Alliance Linked Site administration including but not limited to: Review the Setup of contracts within Linked Site, ensuring items and item groups have been set up correctly Provide ongoing guidance to subcontractors for the implementation and use of Linked Site Daily administration of Linked Site including mobilisation & demobilisation of staff & JV Staff, supplier setup, rates changes, password re-sets.
Assist in the production and delivery of Reporting; daily, weekly and monthly, to provide the business with project cost data, accruals and docket status.
Assist in providing coaching and support of new project users and team members to ensure no single point of failure in any related system process or workflow.
Required Skills and Competencies Advanced written & verbal communication skills with outstanding attention to detail Construction experience preferred but will consider other industries Proficient skills in the following software: MS Excel, MS Word, email.
Ability to learn new technology and software quickly & thrive in a fast moving environment ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society.
Our workforce consists of more than 60,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet.
Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
Job Description Benefits Become SME for our internal cost tracking software (Linked Site)Work across our 3 offices in Bundoora, Watsonia and Collingwood Join a VIC Big Build Project – The M80 Ring Road Global business with a big pipeline of work nationally The Project The M80 Ring Road Alliance (comprising ACCIONA, MACA, and AECOM) has been selected to design and construct the M80 Ring Road Completion.
The project will deliver a major upgrade of the M80 Ring Road between the M80-Plenty Road interchange and the North East Link tunnel entrance at Watsonia, providing a seamless connection to North East Link.
Works includes the construction of 14 kilometres of new lanes, bulk earthworks, retaining walls, bridge structures, rail interface works, intelligent transport systems, urban design and landscaping.
This diverse and challenging project will be complete in 2028.
Position Summary Linked Site is project management software developed by ACCIONA to capture costs, quantity and performance information in real time at the lowest level to enable informed conversations around production, productivity, geospatial monitoring, chain of responsibility compliance, sustainability, safety, procurement management, event management, cost and revenue forecasting and planning and scheduling.
The Linked Site Administrator will contribute to the achievement of the project, by providing guidance, training and support, to effectively capture daily quantity, cost and productivity data to improve decision making.
Key accountabilities for the position Be a strong vocal advocate of Linked Site, highlighting the benefits of the system to both internal and external users Maintain open and proactive communications with both subcontractors, suppliers and project staff to ensure a highly efficient and accurate capturing of costs for works performed on the project sites.
Manage a small portfolio of subcontractors using Linked Site, ensuring that processing is completed in a timely manner and ensuring compliance with Security of Payment Act where applicable Highlighting variations to executed contracts with the relevant Contracts Administrator, ensuring rates are adjusted accordingly and in a timely manner Support the development and implementation of positive initiatives to enhance the working experience for the Alliance Linked Site administration including but not limited to: Review the Setup of contracts within Linked Site, ensuring items and item groups have been set up correctly Provide ongoing guidance to subcontractors for the implementation and use of Linked Site Daily administration of Linked Site including mobilisation & demobilisation of staff & JV Staff, supplier setup, rates changes, password re-sets.
Assist in the production and delivery of Reporting; daily, weekly and monthly, to provide the business with project cost data, accruals and docket status.
Assist in providing coaching and support of new project users and team members to ensure no single point of failure in any related system process or workflow.
Required Skills and Competencies Advanced written & verbal communication skills with outstanding attention to detail Construction experience preferred but will consider other industries Proficient skills in the following software: MS Excel, MS Word, email.
Ability to learn new technology and software quickly & thrive in a fast moving environment ACCIONA has been given the Top Employer 2022, 2023 & 2024 certification in Australia, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies.
Since establishing a presence in Australia in 2002, ACCIONA has made significant investments in local opportunities and project development.
ACCIONA employs more than 3,000 people in its renewable energy, infrastructure and water projects across Australia & New Zealand.
We are an Equal Opportunity Employer and promote equality and diversity.
Indigenous Australians and candidates from minority groups are encouraged to apply.
Acciona Westpac Banking Corporation - Melbourne, VIC Promote local employment to your region, community or member organisation with a u Workin Talent Community.
Find out more.
#J-18808-Ljbffr