About us The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services. About the role The Senior Adviser within the Cabinet and Parliament Coordination Team will be providing specialist procedural advice, coordination, and administrative support to enable the fulfilment of parliamentary responsibilities, and compliance with Cabinet processes and protocols.
This position works closely with the relevant Departmental Liaison staff in ministerial offices, the Secretary's office, and the broader executive team to ensure the department and its agencies deliver high quality coordinated advice and correspondence to the portfolio ministers.
The role supports operational delivery and identifies current or emerging issues within processes to enable strategic continuous improvement initiatives with key internal stakeholders and systems specialists.
About you To be considered for the role, you must be able to demonstrate: Analytical, conceptual and problem-solving skills with sound judgment and capacity to make decisions and recommendations where diverse interests need to be considered.
Synthesises information from a range of disparate sources and events.
Prepared to take decisive action without undue deliberation.
Strong communication skills and can express opinions, information and key points clearly and concisely via effective verbal and written communication.
Makes a positive impression on others and comes across with credibility.
Prepares and reviews complex briefs, letters, emails and reports using clear, concise and grammatically correct language.
Demonstrated willingness to be flexible and adaptable to changing priorities with the ability to meet deadlines while working in pressured situations.
Is open to new ideas, approaches and viewpoints.
Identifies and manages a range of complex and often competing needs; identifies issues in common for one or more stakeholders and uses them to build mutually beneficial partnerships; and finds innovative solutions to resolve stakeholder issues.
Demonstrates high level of awareness of the role of parliament and ministers, and the structure of the public sector.
Along with understanding of the processes, policies and procedures within government.
Mandatory requirements Detailed knowledge of Cabinet and Parliament legislative processes.
Key Accountabilities Draft Cabinet briefing notes and Coordination Comments that succinctly and accurately summarise complex Cabinet and Committee submissions and that identify and analyse implications for the Department of Government Services and the portfolios of Government Services, Consumer Affairs and Local Government.
Evaluate, and review complex, sensitive or emerging issues; and undertake the integration and synthesis of information from a range of internal and external sources to compile the required information for submissions. Present complex, confidential and sensitive information in an accurate and concise way, advocate, negotiate and prepare written reports, coordination comments and portfolio briefs on complex issues. Provide strategic advice and guidance to executive directors, directors, managers and staff across all divisions on Parliamentary, Cabinet and Ministerial matters and ensure the quality of information collated. Establish and maintain professional working relationships with and provide advice on protocols, procedures, processes and document control maintaining sound records management of confidential and sensitive material to support various stakeholders, including Ministers' offices, the Secretary, Deputy Secretaries, senior managers, departmental staff, and other government agencies. For specific responsibilities please review the attached position description.
This position is only open to applicants with relevant rights to work in Australia.
How to apply Apply before the advertised closing date 11:59pm on 6th October 2024.
All applications should include: a resume; and a cover letter which addresses the key selection criteria (within three pages) In accordance with the Jobs and Skills Exchange Policy, Victorian Public Service employees are required to apply via the JSE for primary consideration access.
Other relevant information The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.
Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form.
Employment of successful candidates will be subject to a National Police Check.
DGS actively promotes diversity, inclusion and an equal opportunity workplace.
We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples.
All roles at DGS can be worked flexibly, however it may differ from role to role.
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