Senior Information Officer (Records and Document Management Officer) Job posted: 14/10/2024 Digital Services and Security Department (DSSD) helps to keep Victoria safe by providing reliable, secure, and easy to use technology that enables our people to do their job, and our community to access our services.
DSSD are a professional team that partners with our business to transform Victoria Police and lead the digital modernisation of the organisation.
Within DSSD, Security, Information and Privacy Division (SIPD) are responsible for the strategic direction, governance of processes, provision of advice, stewardship and promotion of protective and cyber security, privacy, information and records management.
SIPD are seeking a VPS3 Records and Document Management Officer to be a member of the Information and Records Management Unit reporting to the Information Management Specialist.
This role will be responsible for supporting the implementation of an enterprise Electronic Document and Records Management System (EDRMS) and delivery of an Information Management (IM) Program of Work to uplift IM capability across Victoria Police.
Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.
Your duties will include: Utilising AI technology within the manage-in-place EDRMS (Record Point/Records365) to automate retentions for digital records stored on our M365 platform.
Prioritising and undertake AI testing and adjust learning criterion for all Retention Disposal Authorities (RDAs) used by Victoria Police.
Triaging and resolving retentions not picked up by AI.
Undertaking AI testing for new and refreshed RDAs released by Public Record Office Victoria (regulator) which is an ongoing program of work underpinned by legislation.
Mapping changes for existing and new RDAs through our physical tracking system (Rec Find).
Developing and maintaining operating guides.
Engaging with owners of digital records to support destruction approvals at end of information lifecycle.
Supporting staff with ongoing changes and destructions through training and communication plans.
Assisting with broader IM activities and support help desk/enquiries.
As the successful applicant, you will have: Demonstrated a minimum of 3 years of experience in information and records management.
Demonstrated a minimum of 3 years of experience in using an Electronic Document and Records Management System (EDRMS) or another type of recordkeeping solution.
Demonstrated knowledge of retention standards within the Australian government sector.
Demonstrated ability to work independently and part of a small dynamic team.
Demonstrated ability to deliver quality services in a timely manner to internal stakeholders.
Demonstrated ability to communicate effectively, both verbally and in writing, with a range of audiences, using appropriate language, tone and style in accordance with internal policies.
The following criteria is highly desirable: Demonstrated experience in using a manage-in-place EDRMS e.g.
Record Point/Records365.
Demonstrated experience in using AI technology within the government sector.
A tertiary qualification in records and information management or similar discipline or demonstrated equivalent professional experience.
Requirements and relevant information: Working within the Security Information and Privacy Division, Digital Services and Security Department.
This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
The successful applicant will be required to undergo National Security Vetting, achieve, and maintain a security classification of Negative Vetting Level 1 (NV1).
To achieve this, applicants must be an Australian Citizen.
The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
Your application must include: Resume Completed application form – the word document (2.
Application form) attached to the job advertisement, must be completed and attached to your application.
Please Note: All applications will need to be submitted through one of the following platforms: Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic) or Seek.
Applications will not be accepted via other platforms or email.
Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE).
For further information on this role please contact: We welcome applications from people with disability and aim to support an inclusive recruitment experience.
If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email ****** or on (03) 8335 8082.
About Us: Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff.
Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community.
As a Victoria Police employee, you have a dedication and commitment to community safety.
Having a workforce that reflects the community we serve is important to Victoria Police.
We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage.
If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.
#J-18808-Ljbffr