Job type: Full time / Fixed Term - Until 30 June 2025 Organisation: Department of Government Services Occupation: Administration/Secretarial Reference: VG/1807369/A The Branch Coordinator plays a crucial role in supporting the operational and strategic needs of the Wo VG Grants Centre by providing high impact advice and support to the executive team and branch.
The role offers an opportunity for a high-performing and proactive individual with expertise in strategic advice, planning and/or project management to support and drive initiatives and activities and help shape the strategic direction of the Wo VG Grants Centre.
In this role you will provide high level executive support and strategic advice and use your excellent stakeholder engagement skills to collaborate, coordinate and lead a range of operational and strategic activities across the branch.
Specialist/Technical Expertise/Qualifications Experience providing considered and quality advice to executives and leaders within the public sector environment is highly desirable.
A strong record of coordinating and collaborating with stakeholders to deliver priority outcomes in a high-pressured environment.
Well developed complex problem solving and organisational skills.
Are you: A self-starter who can work under pressure, able to initiate and make informed, evidence-based decisions and recommendations.
Able to operate in a complex and dynamic team environment in a new Group and Department.
Able to provide high level executive support to the Wo VG Grants Centre.
Able to effectively negotiate, communicate and build relationships with a diverse range of stakeholders, demonstrate a high degree of professionalism and act in accordance with the public sector values and behaviours.
Skilled in managing correspondence and preparing/delivering presentations and have strong skills in continuous improvement to increase efficiency and effectiveness of the Branch.
Key Accountabilities include: Provision of high level support, coordination and strategic advice to executives and the branch including undertaking research and analysis to inform recommendations.
Support and coordinate operational and strategic planning activities and lead strategic projects as required.
Facilitate collaboration across the branch to support delivery of priorities and streamlining of operations.
Technical expertise: Skilled in MS Office applications (Word, Excel, Power Point, One Note, Outlook, Share Point).
Experience of working with government briefing systems such as PPS/PAEC/e-briefing/ABC.
Knowledge and good understanding of the Victorian Government style guide.
Other requirements: Experience and/or qualifications in Government with understanding of grants management will be well regarded.
A qualification in public policy/administration, project management or a related discipline will be well regarded.
For specific responsibilities please review the attached position description.
This position is only open to applicants with relevant rights to work in Australia.
How to apply: Apply before the advertised closing date 11:59pm on Sunday, 06 October 2024.
All applications should include: a resume; a cover letter which addresses the key selection criteria (within three pages).
In accordance with the Jobs and Skills Exchange Policy, Victorian Public Service employees are required to apply via the JSE for primary consideration access.
Other relevant information: The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act).
To support this, DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.
Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form.
Employment of successful candidates will be subject to a National Police Check.
DGS actively promotes diversity, inclusion and an equal opportunity workplace.
We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples.
All roles at DGS can be worked flexibly, however it may differ from role to role.
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