Business Manager

Job Description Location: Geelong Job type: Full time / From 07/10/2024 Organisation: Schools (Government) Salary: Salary not specified Occupation: Executive Management Reference: 1432603 Location Profile Geelong East Primary School was established in 1857 and currently has an enrolment of 161 students.
The school has extensive gardens and grounds providing many active and passive play areas.
A Capital works program was announced in 2023 and is due to be completed early 2026.
The school has a long tradition of excellence and commitment to the total education, learning and wellbeing of the students in its care.
2023 saw the school complete its Review which revealed its many strengths and area for improvement.
The entire staff work together in a purposeful and professional manner to plan and implement the Victorian Curriculum which is based on inquiry learning models.
Working as Professional Learning Communities (PLC¿s) we endeavour to strengthen and enhance each student's potential, academic, social and physical.
The school is proud of its commitment to providing a wide variety of extra curriculum activities to enhance its strong core curriculum.
The schools¿ particular strengths are its values ethos, student leadership development, a commitment to sustainability, intervention and enrichment.
Our school endeavours to cater for all student learning needs.
Geelong East PS utilises a school supplied 1:1 i Pad program, available for educational use, in all classroom Prep-6.
Laptops and netbooks are also available.
The school continues to build teacher capacity in numeracy, literacy and wellbeing through a school-based consultant/coaching approach.
The school has a variety of supports and interventions to develop student academic and social needs.
Numeracy is a priority, with the school investigating and investing in building teacher capacity to support the children in our care.
We have a variety of allied health professionals supporting our student needs.
Our Healthy Living Victoria accreditation is a celebration of the whole school program aimed at the total child which includes the Wellbeing and Physical Health of our children.
We are an accredited e Smart school which celebrates the fact that we are consistently educating our students in responsible ICT usage and Cyber safety.
Our strong culture of care is extended through our Wellbeing focus and strong community partnerships.
Our Mental Health practitioner and recently appointed Chaplain support all students.
All staff are Berry Street trained; we utilise Positive School Wide supports at all levels of the school.
As part of the Alannah and Madeline `Better Buddies' program our children have a student buddy to help and assist them in the early years.
An extension of this is the Peer support program where students meet in cross-age groups once a week to discuss student issues and work collaboratively to support our culture of learning in a supportive environment.
Student voice is led by our Student Leadership Team, Peer Support Leaders and Junior School Council.
Geelong East Primary School has a positive profile which has been celebrated by the Department of Education as one of the few schools still educating students after 167 years! Selection Criteria SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organizational skills, including the capacity to prioritise work flows.
SC5 High level written and verbal communication skills.
Role (Attendance requirement for this position) A Business Manager role will usually undertake tasks that impact on the whole school.
The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.
This latitude will generally be limited by standard procedures and school policy.
Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility.
Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.
Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities Deliver School Services Manage the design and production of school publications and documents Finance Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
Prepare funding submissions for the leadership team and school council.
Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
Administer government grants and other school income.
Manage fund raising activities.
General Administration Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
Provide administrative support to external service providers as required.
Manage the processing of student admissions, registrations, enrolments and transfers.
Provide required level of administrative support for school events, functions and projects.
Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources Research, plan and prepare development programs for support staff.
Manage recruitment procedures.
Provide authoritative advice to the leadership team on support structures and work practices.
Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
Manage procedures relating to employee relations issues.
Assist in the development of human resource planning.
Manage School Resources Coordinate the use and maintenance of school buildings and equipment.
Liaise and negotiate with service providers in respect to the cost and quality of services.
Supervise the delivery of contracted services.
Manage the development and collection of resource material at the school.
Support School Council Draft reports and make recommendations on operational issues.
Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
Develop techniques and procedures that will affect work practices beyond the work place.
Manage a technical program with a broad scope across the school.
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via Child Safe Standards Victorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Information on the department values is available at: Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at #J-18808-Ljbffr