The Opportunity Digital Portfolio Coordinator will support the daily operational function of the Health Insurance Digital Portfolio.
This includes managing statements of work, purchase orders, and invoices to ensure they align with the strategic funding source.
The role will support in resource and workforce planning, utilising existing tools.
Responsibilities Resource and Workforce Planning Collaborate with cross-functional teams to allocate resources to tasks, squads, and capacities.
Utilise available tools for effective resource and workforce planning, ensuring alignment with budget and strategic goals.
Team Operational Support Communication support for HI Digital Portfolio activities.
Effective coordination support for HI Digital Portfolio events for PI planning, timesheet management, and other operational activities.
Team support for onboarding, triage of operational activities, focused process uplift to drive efficiency.
Statement of Work (So W) Management Oversee the end-to-end process of statements of work, ensuring seamless execution from submission to signed approval.
Manage the record-keeping post signed approvals of statements of work.
Purchase Order and Invoice Processing Implement and oversee the end-to-end process for tracking purchase orders, ensuring timely renewal and raising of new purchase orders.
Maintain accurate records of each purchase order and manage the total amount balance against spend forecast.
Implement a process for tracking invoice progress, ensuring prompt payment and accurate financial record-keeping i.e., monthly spend and accruals.
Review invoices to verify day rates, PO number and customer details are captured correctly.
Qualifications: Tertiary qualification in relevant digital or business disciplines or equivalent work experience.
Experience in resource and timesheet management methods and tools.
Experience in MS Project is beneficial.
EPM timesheet tool experience (or similar).
Proficient in MS Suite (Outlook, Power Point, Excel, Project, Power BI).
Experienced as a member of an Agile working environment.
Exposure to Scaled Agile is beneficial.
Experienced with Application Lifecycle Management Tools (e.g., Azure Dev Ops, Jira).
Exposure to financial business processes is beneficial.
Strong problem-solving skills.
Proactively address operational issues or challenges.
Ability to work independently and in a team environment.
Planned and Organised: You set clearly defined objectives, plan activities well in advance, and take account of possible changing circumstances.
You manage time effectively and monitor performance against deadlines and milestones.
Deliver Results: You motivate your peers and those around you with a results-orientated focus and great attitude, always with the customer experience in mind.
Ability to Produce Clarity from Ambiguity: You can present complex concepts and scenarios to stakeholders in a way that portrays confidence.
You can facilitate cross-functional forums with business and technical participants.
Ability to Juggle Higher-Order Activities with Immediate Needs of the Team: You are approachable and composed, particularly in high-pressure environments.
What is in it for you: As well as a competitive salary, a range of Bupa benefits and flexible working/work from home arrangements, you will be encouraged to innovate.
You will have the opportunity to further learn and develop with excellent internal development courses available and a supportive, career development environment.
To learn more about working at Bupa please visit our website: #J-18808-Ljbffr
