Opportunity to provide administrative support to a growing research program within the Cardiovascular Discovery Group at the Kolling Institute, Northern Clinical School, as an Executive Assistant.
Full time, fixed term for 12 months Base salary $86,511 + 17% superannuation About the opportunity The Cardiovascular Discovery Group, located at the Kolling Institute within the Northern Clinical School, is seeking to appoint an Executive Assistant.
The successful candidate will provide professional executive support, ensuring the effective and efficient delivery of day-to-day operational and administrative activities.
Under the direction of the Operations Manager, the role will support the smooth running of the research program through responsibilities such as diary management, secretarial support, assistance with grant submissions, small event planning, management of enquiries and correspondence, and updates to social media and websites.
Your key responsibilities will be to: Provide high level professional executive support and manage the daily operational and administrative activity of the work area.
Deliver secretarial support, including preparing agendas under the guidance of the Operations Manager, taking minutes, and ensuring that appropriate actions and follow-up are carried out.
Manage the executive's calendar, appointments, travel, communications, and commitments, ensuring efficient time management.
Provide administrative assistance for grant application submissions working closely with the Operations Manager.
Assist with small event planning including domestic and international events.
Support the Operations Manager in project tracking and reporting on outputs.
Respond to enquiries, whether in person, by phone, or email, from internal and external parties to the University.
Facilitate the flow of information for commitments on behalf of the executive, including gathering background information and dissemination of information.
Undertake other duties and projects appropriate within the classification level as required.
About you Proven experience as an executive assistant or in an administrative role.
Extensive experience in diary management and travel planning.
Proficiency in Microsoft Office Suite, databases, Excel, and web-based software.
Excellent planning, organisational, and time management skills, including the ability to prioritise workload to meet multiple deadlines and maintain attention to detail in a high volume environment.
Excellent interpersonal, verbal, and written communication skills with sound negotiating and conflict resolution skills and an extraordinary level of empathy and discretion in dealing with day-to-day operational matters.
Strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload during busy periods.
Sponsorship / work rights for Australia Please note: Visa sponsorship is not available for this position.
This role requires valid work rights for Australia.
Pre-employment checks Your employment is conditional upon the completion of all role-required pre-employment or background checks in terms satisfactory to the University.
Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements.
If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting in this position.
EEO statement At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive.
We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve.
We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ+.
We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer.
Find out more about our work on diversity and inclusion.
How to apply Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Ajaypal Singh, Recruitment Operations by email to The University of Sydney The University reserves the right not to proceed with any appointment.
Click to view the Position Description for this role.
Applications Close Monday 21 October 2024 11:59 PM #J-18808-Ljbffr