$75,000–$80,000 + super + generous salary packaging options
Full-time, two-year contract
Based in Prahran, Melbourne
The opportunity
We are seeking
two
highly experienced and skilled
Facilities Coordinators
to join our management team. The position of Facilities Coordinator requires interaction with teams across the Institute and the Alfred Research Alliance (ARA), working within tight schedules and deadlines, and the capacity to work well in a team environment.
A key component of this role is to provide a safe and secure working environment conducive to productive research and associated activities, and one that is user-friendly to clients and other users of the buildings.
Duties
In this role you will be expected to:
Manage repairs, maintenance, and upkeep of company facilities, including building systems, appliances, and outdoor spaces.
Engage with vendors and suppliers to deliver services ensuring quality, timeliness, and costs are managed.
Ensure vendor and supplier inductions are complete, considering the specific requirements of PAC.
Work with vendors, contractors, and property managers to ensure timely completion of repairs and maintenance tasks.
Monitor and manage facility access and safety protocols, including security systems.
Ensure compliance with all regulations and codes related to building safety and maintenance.
Develop and maintain relationships with tenants and other stakeholders to ensure a high level of customer service.
Participate in the development of long-term plans for facility maintenance, upgrades, and improvements, including budget development and management.
Provide regular reports on facility operations, expenses, and projects to management.
Drive the process that identifies areas for improvement that help the engineering operations to be more effective, efficient, and reliable, utilising available data on site and the latest industry-wide technologies and best practices.
Be rostered On-Call for After Hours Emergency Response.
Participate in emergency management responses and drills as necessary.
Abide by the policies and procedures of each ARA partner while on or about their property and model appropriate behaviours concerning health and safety, equal opportunity, discrimination, and privacy matters.
Skills and experience
You will have:
A minimum of five years of experience in a similar position.
A strong maintenance/operational background.
Excellent time management and organisational skills.
Excellent interpersonal skills to ensure effective and courteous interaction with colleagues, contractors, visitors, and scientists.
Computer skills (Word, email, and strong in Excel).
Broad knowledge of building services, particularly maintenance issues.
Working at the Baker Institute offers flexibility, professional development, and the opportunity to contribute to a research centre of world renown. Benefits include generous salary packaging, an employee assistance program, as well as modern offices and laboratories adjacent to the Alfred Hospital and within walking distance to St Kilda Road, Chapel Street, and Fawkner Park.
Applications should include a current resume with details of 2 professional referees, quoting
DD03 . We are reviewing applications as they are received, so if you think you're the right person for this role, we'd love to hear how your capabilities, achievements, and experience set you apart.
To be eligible to apply for this position, you must hold appropriate Australian work rights and be immunised with the COVID-19 vaccination in accordance with COVID-19 Mandatory Vaccination Directions (No 4) and a current influenza vaccination in accordance with mandatory vaccination of health care workers directions. More details of the role can be found in the
position description . For further information, please contact the person listed below.
At the Baker Heart and Diabetes Institute, we are committed to creating a workplace that encourages diversity, inclusiveness, and equal employment opportunity for all employees. We welcome applications from all qualified candidates.
We will close this job ad as soon as we have enough applicants, so please apply without delay.
If you have any queries or would like any more information on the role, please contact us.
We value gender equality and diversity and are a proud recipient of an inaugural Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE).
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