About the Role The Senior Contract Manager - Rolling Stock Interface and Compliance sits within Rail Services and is responsible for managing all commercial issues associated with the rolling stock module under the Metropolitan Train Franchise and HCMT Public Private Partnership Agreement (PPP) as required.
The Franchisee and Project Co's will be monitored to ensure contractual obligations and deliverables are met within contractual timeframes and appropriately recorded for audit purposes.
The role will require extensive experience with commercial and contract management methodologies and practices to manage major infrastructure projects on behalf of the State.
The role will also be required to support governance functions and reporting requirements, including serving on associated governance bodies.
With strong experience in contract administration and commercial negotiation with private sector partners, the role will also be accountable for the preparation and delivery of project-related briefings to the Minister, Secretary, Steering Committees and Executive teams (including attending briefing sessions) as is necessary.
The incumbent will have primary accountability for finalising performance abatements and contractor claims, insurance claims and overseeing all project-related operational expenditure, including setting annual budgets.
Position Outcomes / Accountabilities Contract Management: Responds to all project correspondence, variations, modifications, formal contract notices, RFIs and EOTs, as well as assessed contractor claims and prepared appropriate responses.
Track contract deliverables, generate operational budgets, manage financial reporting, establish issues registers, risk registers and modification registers.
Manage contractual interfaces with Metro Trains Melbourne, Evolution Rail and Rail Projects Victoria.
Stakeholder Management: Develops and maintain constructive relationships with key internal and external senior stakeholders and negotiated at senior levels to support contract management initiatives and identify and mitigate contractual risks.
Leads the coordination of customer communications, and the coordination of Customer Experience outcomes.
Commercial Acumen Management: Lead the negotiation and resolution of commercial issues with contractors and stakeholders as they arise.
Prepare detailed advice on complex commercial matters and/or politically sensitive matters for senior level decision making.
Confidently negotiate modification cost and scope impacts to ensure value for money outcomes are achieved.
Support the development of new contractual interfaces with interfacing Big Build projects.
Maintenance and Operations Management: Oversee the coordination of network disruptions with project partners.
Establish and manage supplier arrangements for the provision of infrastructure free issue materials and ongoing management supporting contractual and logistics arrangements for MTP readiness.
Promote and support safe, inclusive and flexible team operations.
In line with Section 31 A of the Public Administration Act 2004 (Vic), other duties may be assigned consistent with employment classification, skills, and capabilities.
Key Selection Criteria To be successful in this role, the ideal candidate will demonstrate accomplished critical thinking and problem-solving skills by considering the wider business context, integrating solutions into work processes to prevent recurring issues, and delivering tangible outcomes through multi-perspective evaluations.
They will translate strategies into effective programs or projects by defining governance structures, managing risks, and maximizing the probability of success, while leveraging their business and commercial acumen to maximize return on investment, lead complex public-private partnerships, and collaborate with senior stakeholders to manage various risks and develop commercial strategies.
Furthermore, they will exhibit leading influence and persuasion abilities by developing long-term plans to build stakeholder buy-in, effectively negotiating desired outcomes, and applying procurement strategy and management skills to inform decisions, mitigate risks, analyse spending trends, and ensure compliance with procurement policies.
Personal Attributes On a personal level, the candidate will demonstrate resilience by staying calm under pressure, making decisive actions, and guiding teams through challenging situations.
They will foster outcomes thinking by instilling a sense of purpose within the team, helping others understand the strategic direction of the organization, and connecting their work to its broader impact on the community.
Qualifications and Experience Mandatory Tertiary degree in engineering, business, commerce or law; or Extensive experience managing public private partnership contracts or other high value high risk contracts.
Desirable Experience in transitioning major projects into operations.
Experience in the transport or a regulated industry.
What we offer Meaningful work making Victorian communities more accessible and liveable.
Professional growth and development opportunities across the department and the wider Victorian Public Services.
A hybrid working model focused on collaboration and teamwork.
Optimal work-life balance initiatives including flexible working arrangements.
Opportunity to work across multiple urban and suburban hubs.
We prioritise the development of a safe and inclusive culture.
Culture Value We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds.
At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction.
This empowers our employees to effectively contribute to our goals.
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Applications close 11.59 pm on Sunday the 22nd September 2024 .
Please include a resume and cover letter.
All applications must be submitted through the online portal.
We're unable to consider email or manual applications at this time.
For further information about the role please contact Tony Cricchiola - Associate Director - Train Franchise Rolling Stock (Until 11th September) or Mark Fay - Senior Commercial Advisor (After 11th September) via , .
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks.
Information provided to the Department of Transport and Planning will be treated in the strictest confidence.
Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process.
If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.
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