Finance Officer & Administrator: Full-time, Ongoing Job posted: 20/09/2024 Job duration: From 21/10/2024 Reference: 1439357 Occupation: Administration/Secretarial Salary Range: Salary not specified Selection Criteria SC1 Demonstrated experience and skills in finance SC2 Demonstrated capacity to develop procedures and processes relating to school finance SC3 Demonstrated high level oral and written communication skills, and ability to work with a range of stakeholders in a calm, professional and diplomatic manner SC4 Possess the technical knowledge and expertise relevant to carrying out financial procedures, and be adept at working with technology SC5 Demonstrated capacity to provide advice and support to management in respect to the work area and to initiate ideas to create an efficient, productive administrative environment SC6 Willingness to embrace the college's values and demonstrated capacity to work positively and collaboratively in an environment that is dynamic, innovative and open Role Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services.
The role will usually impact beyond the work area or professional field.
It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.
This latitude will generally be limited by standard procedures and school policy.
Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3.
Management of staff to achieve the expected outcomes is a key responsibility.
Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.
Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.
Professional student support positions become a feature at range 3 (e.g.
therapists, psychologists) where standard professional services are delivered.
Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities Finance: Support with the management of accounts receivable and payable Maintain an updated and accurate creditor database Management of payments for school event and excursions Provide support to families with payment related items on student management system Maintain finance records and digital finance database Support the migration of finances from paper to digital platform Manage payment collection for extra-curricular activities Support with profit/loss assessments for extra-curricular activities and events Be the main contact for queries relating to participation in extra-curricular activities Direct accounting processes of the school and ensure that all funds are effectively accounted for according to Department/Treasury regulations.
Administer government grants and other school income Prepare funding submissions for the leadership team and school council Support the preparation of annual budgets and regular financial statements General administration and office support Roles and responsibilities included are typical of the work required but this list is not exhaustive; other duties will be at the direction of the Principal Team and Business Manager.
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
Child Safe Standards Victorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
Location Profile Port Melbourne Secondary College is a new 7-12 school, located in the heart of Melbourne.
Situated in the new Fishermans Bend precinct, the college is in its early stages of development and opened with its first Year 7 cohort in 2022.
Housed in a state-of-the-art building with exceptional facilities, the college has a focus on design thinking for innovation, with purpose built Science, Arts and Technology spaces equipped to support this approach to education.
The four college values - Character, Relationships, Endeavour and Excellence, form the foundation for our actions, language, attitude and behaviour, and college staff embrace and model these values in all areas of their work.
This is an opportunity to be part of the early team who will be integral in establishing the college's positive culture and collaborative, innovative approach to learning.
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